| PFC Board of Directors Meeting
Minutes for October 21, 2004
Attendance
Board Members: John Austin; Arun Mathur; Pete Schermerhorn; Howard Shapiro;
Duane Thomas; Laurie White; Carol Collins, PFC General Manager. Absent:
Larry Horvath
Julie Sverid, PFC Human Resources Director – facilitating meeting
Kathryn Sanderson, Member/Owner volunteer - recording minutes
Guest: Tish Shapiro, PFC Member/Owner
Call to order - 7:30pm by Julie
Consent Agenda – minutes and web minutes of the 9/23/04 meeting; Board
self-monitoring reports G.7 Board Meetings, G.8 Cost of Governance, G.9
Board-Membership Communication, and M.4 Monitoring GM Performance. All
Directors having reviewed
and understood these materials, the consent agenda was approved.
Volunteer Policies Draft (Duane, Larry) – After review and discussion,
the Board adopted new Ends policies E.3.1.1 Member volunteers feel that they
are making a valuable contribution to PFC or to the community or both and
E.3.1.2 Member volunteers feel they belong to a crucial, recognized, and
appreciated subculture of PFC. These further define the organization’s
commitment to increased volunteering expressed in E.3.1 Volunteering
in the Cooperative Community. Policy L.1.9, prescribing how the GM must
structure
the volunteer program, was deleted. Revisions to L.7 Compensation and
Benefits were rejected.
Member Linkage (Howard) – Howard began by suggesting three components
for effective member linkage:
1. The Board must define what it needs to know and what questions to ask
Members
2. It must facilitate communication - make it easy for Members
3. Directors must be enthusiastic and committed to the process for it to
be successful
A list of points drawn from the ensuing discussion will be compiled for consideration
at the November meeting.
2005 Board Budget Draft (Duane) – The Board considered proposed
2005 budget category totals and compared them to current year budget
and expenditures.
The Board will conclude discussion and formally approve its budget
at the November meeting.
Desirable major PFC program, product, and service expansions (Carol,
Duane) – Consideration
of PFC’s proposed participation as a case study in a UM business
school class. The Board voted 4-0 to put off participation until next
year, with
Laurie and Pete abstaining.
Audit Task Force Report (Pete) – Presentation of the first draft
of a Board Audit Committee charter. A second draft, incorporating input
from
the Board, will be presented for approval at the November meeting.
Attendance –Larry’s absence was approved.
Next Meeting – Thursday, November 18, 2004, 7:30pm at Menlo Innovations
(212 N. 4th Ave).
Adjournment – By acclamation at 9:40.
Respectfully submitted by John Austin, Board Secretary | 
