PFC Board of Directors Meeting
GM Search Committee Meeting Minutes for January 11th, 2007
Location: Menlo Innovations, 410 N. 4th Ave., top floor.
Attendance:
Board Members: Chris Good, President; Duane Thomas, Secretary; Chad
Hershock, Treasurer; Arun Mathur, Joe Easthope, Laura Abraham arrived
late due to a class conflict.
Kevin Sharp, Interim PFC General Manager
Julie Sevrid, facilitating
Guests: John Austin, Howard Shapiro
Call to order – 6:30 PM by Julie
Agenda Review: The following items were removed from the consent
agenda: G Global, 2007 Agenda Cycle, G.2 monitoring report. G Global
monitoring
report and 2007 Agenda Cycle were moved to the February consent
agenda. G.2 Governing Style was moved to the February regular agenda.
Follow-up
on Governance Process Retreat w/Linda Stier moved to the next
item whenever all directors are present.
Announcements: Chris noted that all directors should spend some
time thinking about officers for the new board commencing in
April.
Consent Agenda: Minutes - 12/14/06 board meeting, Minutes - 12/18/06
GM Search Committee minutes. All Directors having reviewed
and understood these materials, Arun moved that these items be approved.
Chad supported.
Motion carried 5-0. Chris moved that M Global monitoring report
be accepted. Arun
supported. Motion carried 4-0-1 abstention (Duane had not read
report).
GM Search Update: Local Co-op-friendly businesses and organizations
have been contacted with job posting information. Ads for the
GM position have appeared recently in the Ann Arbor News, Craig's
List MLive.com
and Monster.com. The Monster.com ad more than doubled our applicant
pool after only being posted for one week.
Report from GM: For the first time an outside firm was hired
to do the year-end inventory. Indications are it was very
successful. The
new compressor was installed. Final cost was $5600. A PFC
first annual "Giving
Back to the Community" award has been created. It's
first recipient is Lisa Dougdale of Think Local First - an
organization
that supports
local businesses and local business networking. It sounds
like renovations to the Sculpture Plaza are now going to
be repairs.
More information
will be sought from the DDA. Department Action Plans for
2007 are now being compiled to produce a department by department
business
plan
to partner with the budget. Liz will be in charge in my absence
January 26-31.
Follow-up on Governance Process Retreat: After a short resumption
of the board's discussion of board process, Laura Abraham
and Joe Easthope
announced they were resigning from the board, effective immediately,
and would send resignation letters to the Secretary. A letter
from Linda Stier, CDS governance consultant, was reviewed
by the board. Its recommendations will guide board
governance
improvement efforts for the next several months. In accordance
with the Stier
recommendations directors were asked to read the handout "General
Manager Evaluation Overview and Perspective" (from John
Carver's Board Leadership #26, Jossey-Bass) for next month's
meeting.
The board discussed strategies and reallocated the workload of
the departed directors and agreed to offload required work as
possible.
Appointment of replacement directors will be considered as soon
as possible.
L.3 Financial Planning and Budgeting Monitoring Report: The board
noted that this was the first major monitoring report from the
new Interim GM and agreed
to confine its comments to major matters of substance until the permanent
GM is hired. The board noted that data were needed to demonstrate
conformance of
plans to Ends policies and how financial risks have been contained in the
budgeting process. Chris moved that the report be accepted. Chad
supported. Motion carried
4-0.
Annual Meeting/Board Elections: The Annual Meeting will be held at the
Neutral Zone building on E. Washington on April 12, 2007. Chris moved
that the deadline
for board candidate applications be extended from January 20 to February
15, 2007. Chad supported. Motion carried 4-0. Former board members
will be recruited
to help with the election/annual meeting process. E-E.4 Monitoring
Report: Again, the board agreed to confine its comments to major matters
of substance until the permanent GM is hired. It was noted
that compliance
data related to what PFC did and not how members and other intended
recipients were affected. Data on recipients is necessary to understand
if desired
outcomes have been achieved. It was also noted that the current set
of board Ends policies
should be reviewed and revised into a more meaningful and useful
form. Duane moved that the board accept the report. Chris supported.
Motion carried
4-0.
Board Administrator discussion update: With an intent to moderate
director workloads and improve board efficacy Duane moved that the
board instruct
the GM to implement
the 1/9/2007 "Proposal for Creation of PFC Board Administrative Assistant
Position" as proposed. After discussion with the GM about the
operational feasibility, Chad proposed that the original proposal
be amended to include
an evaluation of the success of this program after six months of
operation. Duane
supported. Motion carried 4-0.
Attendance – Duane moved that the absence of Katie Wimsett (Maternity)
be excused. Chad supported. Motion carried 3-0.
Next Meeting: Thursday February 8, 2007, 6:30PM at Menlo Innovations, 410
4th Ave., top floor. Directors will gather at PFC for dinner at 5:45.
Meeting Evaluation – Good character demonstrated by all involved.
Adjournment – The Board adjourned the meeting by acclamation
at 8:33PFC BOARD OF DIRECTORS TASK LIST
January, 2007 Directors Tasks Due Dates:
Chris Revise agenda cycle/board calendar to reflect additions and deletions
and post on board archive. 1/4/07
Chris Talk to Katie re: future ASAP
Chris Contact previous board candidates to invite them to run again
ASAP
Kevin
Post notice in store of extended due date for board candidates ASAP
Chad G. Global 2/1/07
All Recruit members to run for the board ASAP
Duane Convert task list to a continuous format 2/8/07
Duane Arrange with Howard to run election and annual meeting setup. ASAP
Respectfully submitted by Duane Thomas, Board Secretary
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